Administrative Assistant
ARC Human Services
Canonsburg, PA
Full-time
Administration / Clerical
Posted on March 25, 2023
Arc Human Services is seeking a Full time Executive Administrative Assistant to join our team in the Canonsburg area!
Text "JOBS" to 22703 to apply or www.archumanservices.org
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ESSENTIAL DUTIES AND RESPONSIBILITIES (INCLUDING THE FOLLOWING; OTHER DUTIES MAY BE ASSIGNED)
We offer:
' Full time, part time, per diem flexible shifts available
' Excellent Benefits including Medical, Dental, Vision and Supplemental Insurances
' Generous Paid Time Off
' Company paid life and disability insurances
' 401K Retirement Plans with 5% employer match
' Non Profit employee discounts and eligibility for Federal Student Loan Forgiveness
' Opportunity to work overtime and holiday bonuses
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily; have a proven track record of successfully working in an office; have excellent IT skills; have excellent organization, writing, and interpersonal skills; have excellent presentation skills together with the ability to think on your feet. The requirements listed are representative of the knowledge, skill and/or ability required. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
' Valid PA Driver's License
' Ability to pass background checks (ALL company paid!)
EDUCATION AND/OR EXPERIENCE
Minimum of Associates Degree in Business and at least five years of experience and/or training in business applications, or any other combination of education and experience.
Arc Human Services is an Equal Opportunity Employer.
Text "JOBS" to 22703 to apply or www.archumanservices.org
.
ESSENTIAL DUTIES AND RESPONSIBILITIES (INCLUDING THE FOLLOWING; OTHER DUTIES MAY BE ASSIGNED)
- Answer incoming telephone calls and transfer to appropriate staff member; takes and/or delivers messages
- Answers questions about organization and provides callers with address, directions, and other information.
- Interacts with clients, vendors, and visitors; determines nature of business, and announces visitors to appropriate personnel.
- Maintain office calendar for conference and training rooms to coordinate work flow and meetings.
- Orders, receives, and maintains office supplies including break room supplies for the building(s).
- Provide support to various departments including Administrative / Fiscal / Training / HR / Nursing / Program / and Management staff.
- Maintain postage meter and outgoing mail and prepare monthly postage meter report.
- Perform general office duties: opening, sorting, distributing incoming mail; sign for and distribute UPS/FedEx delivered packages; copying, faxing, mailing, and filing.
- Type letters, reports, documents, memos, etc. from hand written drafts, dictated sources, or original documents into draft or final form as requested by directors or managers. Type information from copy onto forms, form letters, cards, envelopes, labels, charts, etc.
- Compose letters or memos in reply to requests or questions on work processes or related information.
- Establish filing system when new files are to be set up. Assist in designating files for periodic purging and/or storage.
- Work with Arc of Washington County Director on tasks such as minutes for board meetings, updating letters and forms, annual membership renewals and fundraising efforts.
- Assist with posts on AHS social media accounts.
- Exhibit extreme discretion in handling of all business matters.
- Provide liaison between CEO, key executives and employees.
- Assist with all meetings of the Board(s) of Directors; prepare and distribute meeting minutes and reports.
- Order bereavement gifts/ flowers/ plant for staff as directed by Management.
- Create and print company business cards for staff as requested.
- Serve as Recording Secretary for the AHS Safety Committee; record the minutes; assist in preparing and distributing agendas, meeting minutes,
We offer:
' Full time, part time, per diem flexible shifts available
' Excellent Benefits including Medical, Dental, Vision and Supplemental Insurances
' Generous Paid Time Off
' Company paid life and disability insurances
' 401K Retirement Plans with 5% employer match
' Non Profit employee discounts and eligibility for Federal Student Loan Forgiveness
' Opportunity to work overtime and holiday bonuses
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily; have a proven track record of successfully working in an office; have excellent IT skills; have excellent organization, writing, and interpersonal skills; have excellent presentation skills together with the ability to think on your feet. The requirements listed are representative of the knowledge, skill and/or ability required. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
' Valid PA Driver's License
' Ability to pass background checks (ALL company paid!)
EDUCATION AND/OR EXPERIENCE
Minimum of Associates Degree in Business and at least five years of experience and/or training in business applications, or any other combination of education and experience.
Arc Human Services is an Equal Opportunity Employer.