Collections & Exhibitions Assistant

Frick Art Historical Center   Pittsburgh, PA   Full-time     Administration / Clerical
Posted on January 17, 2023
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Collections and Exhibitions Assistant


Responsible for providing general support to the curatorial department and assisting in the efficient and effective operation of departmental activities.


Reports to:      Chief Curator & Director of Collections

Hours:             Monday–Friday, 9:00-5:00 flex, occasional evening, and weekend work

Status:             Full-time salaried, non-exempt with benefits

Pay:                 $30,000 - $36,000, based on experience

  • Must have a commitment to fostering a workplace culture of Equity and Inclusion.
  • Please note that all employees must be able to show proof of COVID vaccination and booster.



  • Correspondence, record keeping, budget maintenance, invoice processing, scheduling, and other general administrative duties to support the curatorial department
  • Assist with planning related to exhibitions and curatorial programming, including creating, developing, and maintaining exhibition checklists and object labels
  • Assist with physical installation of exhibitions and permanent collection displays
  • Perform regular walkthroughs of exhibition galleries and collections spaces, completing preventive conservation cleaning weekly
  • Assist curatorial staff in documentation and cataloguing of museum artifacts, including location changes, and other data entry
  • Field research requests and respond to routine inquiries; follow up as required
  • Manage rights and reproduction requests for images related to the collection and departmental photo library
  • Maintains the exhibition database, departmental reference, and periodical library
  • Act as recording secretary and coordinator of Collections and Exhibitions Committee meetings as well as other meetings as assigned
  • Manages departmental interns
  • In consultation with curatorial colleagues, streamlines workflow and administrative tasks finding efficiencies and better methods when possible
  • Attends and participates in meetings and ongoing communications with internal and external stakeholders on a regular basis




  • BA degree in Art History, Museum Studies, or related field or two years of experience supporting a curator or exhibition required
  • 1 year of working with collections, object handling skills preferred
  • Excellent attention to detail and superior organizational skills
  • Able to proactively prioritize and manage time while meeting deadlines
  • Team player with the ability to work within cross-functional teams effectively
  • Proficiency with MS Office Suite, Photoshop, Adobe Acrobat, and familiarity with collections database management software, specifically Vernon CMS
  • Clearance of a criminal background check

Physical Requirements:

  • Must be able to lift up to 40 pounds. Must be able to stand, walk, carry, stoop, kneel, bend, grasp and reach overhead.

The Frick Pittsburgh is an Equal Opportunity Employer that is committed to fostering a workplace culture of accessibility, inclusion, diversity, and racial equality and urges all qualified diverse applicants to apply.


The Frick Pittsburgh embraces diversity as a proposition that is central to the organization’s mission. In building and serving diverse audiences, the Frick affirms and supports diversity of persons and ideas both within the organization and the communities it serves.


To apply, please send a cover letter and resume to