Human Resources Assistant

Frick Art Historical Center   Pittsburgh, PA   Temporary     Human Resources
Posted on August 5, 2022

Human Resources Assistant

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the Human Resources department. 

  • Must have a commitment to fostering a workplace culture of Equity and Inclusion.
  • Please note that all employees must be able to show proof of COVID vaccination and booster.

Reports to:       Director of Human Resources

Hours:               Three days per week, generally Tuesday, Wednesday and Thursday, 9:00am–5:00pm

Status:               Temporary (12-month position), part-time, non-exempt; potential to develop into a permanent position

Hourly Rate:     $20.00

Responsibilities:

  • Prepares new hire packets, including employment paperwork and benefit forms
  • Maintains the integrity and confidentiality of human resource files and records
  • Aid with the initiation and monitoring of background checks and clearances
  • Enroll and update new and current employee data in the HRIS system
  • Assist with entering annual employee updates such as PTO accruals, performance increases, and benefits deductions in the HRIS system
  • Assist with posting open positions to various online platforms
  • Update the staff page and employment page of The Frick Pittsburgh website
  • Maintain and update in-house publications such as Frick Faces, the telephone directory, and other manuals as requested
  • Assists with the production, distribution and collection of open enrollment materials
  • Assist with the annual creation of and distribution of Friends & Family passes to all employees, as well as distribution of passes to new employees
  • Assists with mailings during the staff performance evaluation period
  • Assists with various human resources events, such as job fairs and the annual Flu Shot Clinic
  • Performs clerical functions as needed (e.g., filing, scanning, shredding)
  • Support other efforts and complete other duties as assigned

Qualifications:

  • Committed to fostering a workplace culture of inclusion and belonging
  • One to three years of administrative assistant experience required; HR experience preferred
  • Associate degree in related field
  • Hands-on experience working with MS Office required
  • Comfort with mail merges and spreadsheets required
  • Excellent attention to detail
  • Ability to maintain confidentiality
  • Enjoys working independently and likes to take the initiative, but works well as part of a team
  • Ability to problem solve and prioritize projects under pressure
  • Good writing and verbal communication skills
  • Clearance of a background check

 

The Frick Pittsburgh is an Equal Opportunity Employer that is committed to fostering a workplace culture of accessibility, inclusion diversity and racial equality and urges qualified diverse applicants to apply.

 

COVID-19 considerations:
The Frick Pittsburgh is observing ALL Government, State, and Local guidelines and protocols for COVID-19 safety including social distancing and mask wearing.

We also require applicants to show proof of COVID vaccination and booster.