FR Lead Butler Coordinator

Nemacolin Woodlands Resort   Farmington, PA   Full-time     Information Services / Technology (IT)
Posted on March 4, 2024
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Here at Nemacolin, our associates know to “Expect the Unexpected” – You have come across the career opportunity where entertainment and excitement are the job description. This position must be committed to making every experience memorable all while having fun and relishing the incredible atmosphere of the resort.

Provide top of the line service to every guest.  Compile and distribute relevant data regarding repeat guest by accessing information held in our POS systems, PMS notes, Seven Rooms, and Comment Cards.  Accommodate guest needs and requests.  Provide thorough information about all services, facilities, recreation, history, shopping, and local attractions.  Make reservations for all dining (on and off site), recreation, and entertainment.  Make transportation arrangements (plane, limo).  Provide business services.  Receive and dispatch telephone requests.  Dispatch Butlers to perform their duties. Take requests and actively sell amenities.    Pre-call all guests 24 hours prior to arrival.  Maintain 5 star/ 5 diamond standards.


(The following statements are intended as general illustrations of the work in this job class and are not all-inclusive for this position.)

  • Train team and enforce quality standards every day.
  • Greet all passing guests.                                                         
    • Learn and use guest names.                                        
    • Answer Butler telephone and dispatch guest requests      
    • Provide verbal and written information on all services and facilities to each guest upon request.              
    • Make dining suggestions and reservations (on and off site).             
    • Assist with recreation reservations (golf, spa, tennis, equestrian, etc).
    • Provide information on shopping services.                            
    • Make travel arrangements for guests (including ground and air transportation).
    • Provide business services for guests (fax, copies, typing, etc). 
    • Arrange for babysitting services.                               
    • Fulfill VIP and special requests for products and services.
    • Pre-call all guests prior to arrival.                                  
    • Complete knowledge of Host, Spa Soft, Medallia, Seven Rooms, Word, Excel and Outlook
    • Other Job duties assigned.


    • High school diploma or equivalent
    • Must be a high school graduate and at least 18 years of age. 
    • Demonstrate knowledge of local and historical attractions. 
    • Possess excellent communication and public speaking skills along with confidence in speaking.  Must be outgoing, polite, courteous, and service oriented. 
    • Demonstrate understanding or willingness to understand luxury facilities and services (food, wine, etc). 
    • Enjoy problem-solving and be able to handle and stay calm in stressful situations. 
    • Must be organized and have a computer and typing knowledge.
    • Customer-service oriented
    • Excellent communication skills
    • Must possess a valid driver’s license.
    • Must be able to speak English.
    • Must be able to work flexible hours including nights, holidays and weekends.

    This job description cannot possibly include a complete comprehensive listing of all the activities, duties or responsibilities that may be required by the organization and/or members of management. It reflects management’s assignment of essential functions, but it does not prescribe or restrict the additional tasks that may be required.


    Kick-start your career at Nemacolin, a world-renowned luxury resort nestled in southwestern Pennsylvania. Nemacolin boasts an unparalleled blend of elegance and adventure, offering an array of amenities that redefine luxury. With two Forbes-rated hotels from which to choose, guests are treated to the epitome of comfort and style. A five-star, five-diamond restaurant sets the stage for exquisite dining experiences, while our on-site wildlife habitats bring animal encounters to a whole new level. The opulent spa, championship golf courses, and a range of outdoor activities, including fly fishing, skiing, and snowboarding, provide a holistic and exciting getaway.

    As a part of the Nemacolin team, you'll have the chance to work in a dynamic and supportive environment where your skills and passion will flourish. We believe in fostering growth and providing our team members with opportunities to shine and advance in their careers. Join us in delivering unparalleled experiences that leave lasting memories for our cherished guests and members. Real Life Magic meets boundless opportunity at Nemacolin. Come, be a part of it!


    What is in it for you? As a Nemacolin associate, you won’t just have a bright future — you’ll have a bright present! You are invited to join our warm, supportive community, where you’ll enjoy competitive wages, exciting events, a full suite of benefits, discounts, and perks, and access to amenities at our associate community Wisteria.

    • Attractive 401(k) plan
    • Paid vacation, holidays, and personal hours
    • Family medical, dental, and vision insurance. Long-term and short-term disability insurance
    • Employee and educational assistance program
    • Up to 40% off Retail, Spa, Activities, Food and Beverage at the Resort
    • On-site uniform and dry-cleaning services
    • Discounted meals during breaks in associate break areas

    Wisteria Associate Community- Wisteria is Nemacolin’s way of showing our appreciation to our associates. This neighborhood is exclusive to associates and contains a Pub, Market, and Fitness Center. As a member of Team Nemacolin, you’ll enjoy these exclusive amenities.

    Associate Recognition programs- Nemacolin realizes that our associates help to set us apart from other organizations in the industry through their commitment to providing exceptional service and their ability to consistently exceed guests’ expectations.

    Nemacolin promotes a culture of continuous learning for our associates. We are strongly committed to comprehensive professional development programs:

    • Opportunities for advancement – At Nemacolin, we encourage our associates to grow within the organization and gain experience in a variety of departments to better understand the hospitality industry. Nemacolin prides itself on promoting from within the organization, and many of our upper-level managers began in entry-level positions and advanced into their current roles.
    • Mentoring and coaching programs – As a new associate, we provide a level of mentoring that is best suited to you to enhance your growth and career interests, while sharing knowledge, advice, and encouragement along the way.

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